Dear Speaker:

XML 2001 is next week!

Are you ready? We hope so...
If you have any last minute questions, please do not hesitate to contact me at jharnad@idealliance.org.

Couple on-site details...

• All MEETING ROOMS have been selected. Please refer to the enclosed Schedule-at-a-Glance for your meeting room location.
• Remember to attend the special SPEAKER/REVIEWER RECEPTION on Monday, December 10 from 6:30pm-7:30pm. The reception will be held in the Lap Pool/Cabana Deck.
• All speakers should have received a REGISTRATION confirmation by now. If you have not yet received your confirmation, please contact me directly at jharnad@idealliance.org. When you arrive onsite - you may pick up your speaker registration packet at the SPEAKER/PRESS/VIP registration counter. (Note: A special conference booklet will be available at this registration counter - we ask all speakers to please sign the booklet (next to your name). This booklet will be given to Lauren Wood, XML 2001 Conference Chair.
• Please remember to follow the PRESENTATION FORMAT listed below - may be found below under Presentation Logistics - click here to review again.
• The SPEAKER PREP ROOM is located in Europe 5, on the Lobby Level of the hotel. Please feel free to use this room as you prepare for your presentation.
• Don't forget to check out the enclosed SPEAKER TIPS - for last minute presentation suggestions - found here.
  

Other items to remember...

Presentation Materials

A Complete Presentation Paper is not expected of vendor and late-breaking news presenters. However, we do expect to receive one or both of the items listed below (to be included in the Web site proceeding).

• A complete session agenda or outline (in HTML)
• A copy of your presentation slides (used during the session)
  
  The above information was due by December 1st. If you have not yet sent us your information - please forward as soon as possible - to info@idealliance.org.
  
  Format for Slides
  We encourage the use of XML, but will be able to accept most other formats. For some tools to help you create your slideshows in XML -- please refer to a number of systems that various XML experts have put together, which are freely available, and may meet your needs as well as commercial non-XML-based systems. A (probably partial) list of such tools is to be found at http://www.mulberrytech.com/walkthewalk.html.

Presentation Tips
Some helpful tips can be found here for your XML 2001 presentation.

Press Relations and Marketing
We encourage all presenters to send out notices regarding their presentation - to any related press representatives. We have found it to be beneficial to both the presenter and the event. In addition, feel free to link your company's web site to event web site - with any one of the enclosed banner logos.

FYI: The official event Web address is www.xmlconference.org

Special Speaker Reception - RSVP DEADLINE PAST
IDEAlliance is hosting a "THANK YOU" special speaker reception during the event on Monday, December 10 from 6:30pm - 7:30pm. RSVPs for the reception were due by November 7, 2001 to jharnad@idealliance.org. The reception will be held in the Lap Pool/Cabana Deck.

Hotel Information - DEADLINE PAST
A special conference rate has been arranged at the hotel. The reservation cutoff date was November 7, 2001. For more details - check the hotel and reservation information on the event site. Please note - the hotel has informed us that it is sold out outside of our block. Which means the price will most likely double after the cutoff date and space will go quickly. Please do not hesitate for it will be out of our hands.

Speaker Registration - PAST DUE
One speaker per talk will receive a complimentary conference pass to attend from December 11-14. IDEAlliance will be automatically registering you for the conference upon receipt of the speaker information and commitment form. A confirmation letter will follow in the weeks to come. (Please note this does not include the tutorials on December 9-10. If you would like to attend a tutorial, please forward the tutorial title and payment information directly to jharnad@idealliance.org.)

Audio Visual
All of the session rooms will include the following standard equipment: one computer projection unit, one screen and microphones. If using the computer projection unit, please remember that you will be responsible for supplying the computer. Also, we will need to know the type of computer you will be using (PC or MAC) and the resolution of your presentation (see the form). If your presentation requires additional audio visual equipment, please list that information on the speaker information and commitment form (we will try to accommodate your request).

Speaker Information and Commitment Form - PAST DUE
To ensure that we have your most current contact information, biography, and AV requirements, we ask that you please complete the following commitment form. Due date is November 7th.

Presentation Logistics
The program is divided up into 7 rooms - throughout four days. Each session on any particular day is then divided up into two 45 minute talks (35 minutes for presentation and 10 minutes for Q&A). Both speakers in a given session should be present 10 minutes before the start of that session regardless of who speaks first. (This is to allow for an audio/visual check and an easy transition between speakers.) In addition, we ask that the presenter who speaks first in a session remain present throughout the remainder of the second talk in that session. Please feel free to again review the conference Schedule-at-a-Glance for clarification on your presentation time or contact me directly at jharnad@idealliance.org.

FYI: All presentations will be taking place at the Walt Disney World Dolphin Hotel. Exact meeting rooms are listed on the enclosed Schedule-at-a-Glance.

Speaker Prep Room
The Speaker Prep Room will be open and available from 8:00 am-6:00 pm Tuesday-Friday. Minimal audio visual equipment will be available, so you may preview your presentations. Please note this also can be a place for you and other participants to meet and coordinate presentations. The location of the room is Europe 5, Lobby Level of the hotel.

Thank you for taking the time to review all the above information and we look forward to seeing you next week.

Jane Harnad, Director of Conference Programs
jharnad@idealliance.org
703-837-1095 phone
703-837-1072 fax