Dear Participant:

XML 2001 is next week!

Are you ready? We hope so...
If you have any last minute questions, please do not hesitate to contact me at jharnad@idealliance.org.

Couple on-site details...

• All MEETING ROOMS have been selected. Please refer to the enclosed Schedule-at-a-Glance for your meeting room location.
• Remember to attend the special SPEAKER/REVIEWER RECEPTION on Monday, December 10 from 6:30pm-7:30pm. The reception will be held in the Lap Pool/Cabana Deck.
• All speakers should have received a REGISTRATION confirmation by now. If you have not yet received your confirmation, please contact me directly at jharnad@idealliance.org. When you arrive onsite - you may pick up your speaker registration packet at the SPEAKER/PRESS/VIP registration counter. (Note: A special conference booklet will be available at this registration counter - we ask all speakers to please sign the booklet (next to your name). This booklet will be given to Lauren Wood, XML 2001 Conference Chair.
• Please remember to follow the PRESENTATION FORMAT listed below - may be found below under Presentation Logistics - click here to review again.
• The SPEAKER PREP ROOM is located in Europe 5, on the Lobby Level of the hotel. Please feel free to use this room as you prepare for your presentation.
• Don't forget to check out the enclosed SPEAKER TIPS - for last minute presentation suggestions - found here.
  
  

Other items to remember...

Special Speaker Reception - DEADLINE PAST
IDEAlliance is hosting a "THANK YOU" special speaker reception during the event on Monday, December 10 from 6:30pm - 7:30pm. RSVP was due on November 7, 2001 to jharnad@idealliance.org. Reception will be held in the Lap Pool/Cabana Deck.

Press Relations and Marketing - DON'T FORGET
We encourage all speakers to send out notices regarding their presentation - to any related press representatives. We have found it to be beneficial to both the presenter and the event. In addition, feel free to link your company's web site to event web site - with any one of the enclosed logos.
FYI: The official event Web address is www.xmlconference.org

Hotel Information - DEADLINE PAST
A special conference rate has been arranged at the hotel. The reservation cutoff date was November 7, 2001. For more details - check the hotel and reservation information on the event site. Please note - the hotel has informed us that it is sold out outside of our block. Which means the price will most likely double after the cutoff date and space will go quickly. Please do not hesitate for it will be out of our hands.

Presentation Slides
In addition to the CD ROM Proceedings, we will be developing a proceedings web site for the event. On this web site - we would like to include each speaker's slide presentation. Therefore, we are asking all speakers provide us with a copy of their slides - no later than December 1st. If you have not done so already, please forward your slides directly to our Webmaster - info@idealliance.org.

>>>Format for Slides
We encourage the use of XML, but will be able to accept most other formats. For some tools to help you create your slideshows in XML -- please refer to a number of systems that various XML experts have put together, which are freely available, and may meet your needs as well as commercial non-XML-based systems. A (probably partial) list of such tools is to be found at http://www.mulberrytech.com/walkthewalk.html.

Town Hall and Feedback Session Information - PAST DUE
All town hall meeting and feedback session presenters are exempt from the paper submission process, however, the information listed HERE was expected. Please contact me at jharnad@idealliance.org, if you have any questions or comments.

Presentation Materials

Paper submission deadline was OCTOBER 15, 2001.

Presentation Submission Process
We have put together an online presentation validation system and process. All presenters need to use this system/process when submitting their XML presentation and/or papers. If you have not yet formatted your presentation/paper in XML - refer to the information listed below. If you are ready to submit your document, please link HERE to find out more about the submission process and to load your document.

Please also note that Town Hall Meetings and Feedback sessions are exempt from the paper submission process, however, the information listed above is expected.

Presentation Paper Guidelines and DTD
The XML 2001 presentation Paper Guidelines and DTD are ready. Download the zip file HERE. Note that this DTD is slightly different to that used for XML Europe 2001, or for XML 2000. The Paper Guidelines are enclosed on this zip file. Please also note that all presentation paper sizes should be the US standard letter size (not A4 or any other size).

Tools for Creating the Presentation
Customizations for various XML editing tools are being worked on and will be posted when they are ready to be used. If you wish your tool to be added to this list, please send them directly to me at jharnad@idealliance.org.

Go to current list of XML editing tools.

Tools for Creating the Slideshow
You may wish to consider creating the slideshow presentation in XML. There are a number of systems that various XML experts have put together, which are freely available, and may meet your needs as well as commercial non-XML-based systems. A (probably partial) list of such tools is to be found at http://www.mulberrytech.com/walkthewalk.html.

Presentation Tips

Some helpful tips can be found here for your XML 2001 presentation.

Other Publication Venues

Once the paper has been written, you might want to consider publishing it in another venue, such as Markup Languages: Theory & Practice from MIT Press (http://mitpress.mit.edu/MLANG).

Registration - FORMS ARE PAST DUE
One speaker per talk will receive a complimentary conference pass to attend from December 11-14. IDEAlliance will be automatically registering you for the conference upon receipt of the speaker information and commitment form. (Please note this does not include the tutorials on December 9-10. If you would like to attend a tutorial, please forward the tutorial title and payment information directly to jharnad@idealliance.org.)

Audio Visual
All of the session rooms will include the following standard equipment: one computer projection unit, one screen and microphones. If using the computer projection unit, please remember that you will be responsible for supplying the computer. Also, we will need to know the type of computer you will be using (PC or MAC) and the resolution of your presentation (see the form). If your presentation requires additional audio visual equipment, please list that information on the speaker information and commitment form (we will try to accommodate your request).

Information and Commitment Form - PAST DUE
To ensure that we have your most current contact information, biography, and AV requirements, we ask that you please complete the following commitment form.

Presentation Logistics
The program is divided up into 7 rooms - throughout four days. A keynote is scheduled each morning, with the exception of Friday (the closing keynote will take the place of the morning keynote). All keynote presentations are divided up into 45 minutes (including Q&A). Panel discussions, including the Town Hall Meetings and Feedback Sessions can be upto 90 minutes in length (including Q&A). Please adjust your presentations accordingly. In addition, we would like to ask all presenters to be in the meeting room at least 20 minutes before the session begins - to check the audio visual setup. Please feel free to again review the conference Schedule-at-a-Glance for clarification or contact me (Jane Harnad) directly at jharnad@idealliance.org.

All presentations will be taking place at the Walt Disney World Dolphin Hotel. Exact meeting rooms are listed on the Schedule-at-a-Glance.

Speaker Prep Room
The Speaker Prep Room will be open and available from 8:00 am - 6:00 pm, Tuesday-Friday. Minimal audio visual equipment will be available, so you may preview your presentations. Please note this also can be a place for you and other participants to meet and coordinate presentations. The location of the room is Europe 5, Lobby Level of the hotel.

Thank you again for taking the time to review all the above information and I look forward to seeing you next week.

Jane Harnad, Director of Conference Programs
jharnad@idealliance.org
703-837-1095 phone
703-837-1072 fax